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    Administrative Intern - Islamabad, Pakistan - UNOPS - United Nations Office for Project Services

    UNOPS - United Nations Office for Project Services
    UNOPS - United Nations Office for Project Services Islamabad, Pakistan

    1 week ago

    Default job background
    Internship
    Description
    Background Information - Pakistan

    UNOPS Pakistan (Project Office) is part of the South Asia Multi Country Office in the Asia Region.

    UNOPS commenced operations in Pakistan in 1999 and significantly up-scaled activities from 2005 onwards to support populations affected by and vulnerable to earthquakes.

    In 2010, UNOPS opened a permanent office in Islamabad to support the Government of Pakistan and other partners to undertake humanitarian and reconstruction services, following the most devastating flood in the nation's history.

    We are operating in KP, Sindh and Punjab and have field offices in Peshawar, Karachi, Umerkot and D.I. Khan.


    Supported strategically by a regional operational hub and UNOPS headquarters in Copenhagen and within the overarching framework of the ONE UN Programme, UNOPS Pakistan continues to deliver projects across the country under its core delivery practices of sustainable infrastructure, sustainable procurement, and sustainable project management.


    With a steady growth of the project portfolio in recent years and a new strategic direction, UNOPS in Pakistan is currently implementing projects in the following thematic areas: Green and Clean energy; Rule of Law; Health , WASH, Procurement; and HR services.

    Background Information - Job-specific


    Training components and learning elements
    UNOPS highly values interns' contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Administrative functions and tools.

    The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.

    UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.


    Terms and Conditions

    UNOPS will provide the intern with the following:

    • The incumbent shall receive a monthly stipend designed to contribute to the cost of daily expenditures such as commuting and meals, if s/he is not receiving funding through an internship programme external to UNOPS, or from a specific institution.
    • If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy
    • The internship comes with no expectations of future employment with UNOPS as a direct result of the internship
    Functional Responsibilities


    The Support Services Unit supervised by the Support Services Manager is based in Islamabad including Administration, Finance, Procurement, ICT and Safety & Security teams.


    The incumbent will report to the Senior Administrative Associate Senior Assistant for carrying out the daily tasks as covered in the scope of position listed below.


    The candidate will work under the direct supervision of Senior Administrative Associate and will be responsible to perform the following duties:


    1. Duties and Responsibilities

    • Assist in coordination of the administrative procurement activities for the UNOPS office and assist in preparation of estimates and coordination with the suppliers
    • Make travel bookings in UNOPS ERP as directed by the supervisor
    • Support the administrative arrangements for the events, workshops and meetings as and when required
    • Support the Admin Team in vehicle fleet management in close coordination with the Senior Driver by keeping the fuel, maintenance and vehicle efficiency logs up to date and updating the logistics roster
    • Maintenance of administrative files and admin drive
    • Support the administrative team in organizing the inventory records, assets tagging inventory/asset verification exercise
    • Coordinate with the project teams for transportation arrangements
    • Supporting the administrative team with dispatch and distribution of mail, printing and scanning.
    • Filing of handover vouchers/forms of stocks issued and/or returned
    • Support the admin team in documentation of visa requests and maintenance and updating of various logs
    • Assist the admin team in organizing the storage container
    • Training components and learning elements
    • UNOPS highly values interns' contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Human Resources management tools.

      The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.

    • UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.
    Competencies

    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

    Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

    Education/Experience/Language requirements


    Academic qualifications


    Candidates must have recently completed a Bachelors,or Masters (preferably MBA, MPA, Psychology, or other relevant discipline) or have graduated from such studies within three (3) years prior to the applications date of the internship.


    Computer Literacy

    • Good IT skills are required.
    • Experience of working in google suit applications including google docs, Sheets and slides is highly desirable
    • Knowledge of ERP systems is an asset

    Language SkillsFluency in English is required

    Contract type, level and duration


    Contract type:
    Internship


    Contract level:
    Internship


    Contract duration:
    End of year 2024

    This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

    Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions.

    Interns are responsible for their own arrangements for accommodation, travel, and necessary visa arrangements.

    For more details about UNOPS internships please follow this link:

    Additional Information


    • Please note that UNOPS does not accept unsolicited resumes.
    • Applications received after the closing date will not be considered.
    • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
    • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
    • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
    • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
    Terms and Conditions

    • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
    • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract [here]).
    • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
    • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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