Manager, Finance LN - Pakistan - PK (Primary)

Job summary

Responsible for ensuring that financial management and accounting is in compliance with donors' policies and procedures, development and oversight of compliance issues.

Responsibilities

• Works closely on day-to-day accounting operations and financial management functions in field offices ensuring these are performed in accordance with internal policy and procedures;
• Organize and develop country activities in finance, accounting, planning, internal control and audit, billing, credit control and cash collection,
• Provide country management with the appropriate financial information in accordance with accounting procedures and donor regulations
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
• Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
• Ensure the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
• Assist with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
• Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
• Maintain the system of accounts ensuring all accounting data are updated, reconciled and fully supported; Ensure the accuracy and updates of Key of Allocation according IMC practices.
• Oversee accounts payable and receivable, ensuring that monthly analyses are available, reconciled and kept up-to-date, and that any necessary adjustments are addressed timely.
• Oversee training of finance staff and provide technical support to country program and logistics;
• Assist and or prepare budgets;
• Present & facilitate review of actual to budget expenditures with Budget Holders and other country management staff. As required, provide recommendations for budget realignments as required;
• Oversee and analyze the preparation of operational budgets for each location and consolidate country office master budget. Update the master budget on a quarterly basis and communicate with country management team in order to ensure country office overall cost coverage
• Ensure compliance with internal and donor regulations and procedures; enforce finance and supporting function policies, systems and procedures, and direct or perform their development, documentation, and implementation;
• As applicable, work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of finance staff in consultation with supervisors;
• Maintain open line of communications with all field and corporate staff, as applicable
• Maintain frequent communication with Finance Administrative Director/Finance Director to ensure finance activities and objectives are communicated;
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
• Attend coordination meetings which are relevant to country activities;
• Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.
• Facilitate and coordinate various internal and external reviews and audits. This includes, but is not limited to annual statutory audit, donor projects specific audit, annual organization audit, etc. 
• Ensure that documents requested by the auditors are complete and provided timely
• Coordinate preparation and review country office management response to audit findings 
• As applicable, initiate request for audit services in a timely manner to ensure audit is being done within scheduled time frame.
• Implement and/or coordinate implementation of the audit recommendations from various audits 
• Maintain audit tracker including audit queries/responses. 
• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
• Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community;
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
• Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for national staff

Job description