Naveed Akbar

MM Pakistan (Pvt) Ltd.

July 2022-Present Date

Document Controller

JPGP 2x660MW Supercritical Coal Fired Power Plant, Jamshoro

Activities: 

• Develop and maintain document control processes for the efficient management and recording all documentations.
• Develop Photocopies / Binding and transmitting of documents as part of client’s submission.
• Establish and manage document control system
• Manage all structuring phase documents
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Create Document Control and correspondence folders for individual projects.
• Support to the project structuring phase as and when required by the Project Manager
• Manage all project documentation and the successful circulation thereof.
• Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
• Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution.
• Circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule.
• Print and file hard copies of the documents and maintenance of updates to the document files.
• Receive and answer emails, input information into the system, create transmittals to recipients, track documentation, and ensure nothing is delayed that would affect the timing of the project.
• Responsible to ensure the project team comply with the document control procedures, and provide continues support
• Maintain high standards of document management and ensure the successful administrational close out of execution phase.
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External).
• Recording, checking and tracking all incoming and outgoing project documents.
• Processing and recording incoming and outgoing vendor data and engineering design drawings.
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
• Arrangement of accommodations and transportation for project team and project related visitors. 
• Preparation of monthly attendance sheet for the staff and share with the head office for the salary release.
• Handle petty cash to manage day to day expenses, and maintain proper expense sheet for the reimbursement.
• Dealing with vendors and suppliers, and follow the complete procurement procedure for necessary purchases.

3 Years 6 Months

PITCO/FICHTNER Engineering Consultancy

Jan 2019-June 2022

Document Controller

LEPCL 660MW CFPP, Karachi

Activities:

• Developed and maintained document control processes for the efficient management and recording all documentations.
• Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (eDMS) by Bentley Software.
• Developed Photocopies / Binding and transmitting of documents as part of client’s submission.
• Understand and manage Client EDMS system (ProjectWise by Bentley).
• Established and managed document control system
• Manage all structuring phase documents
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepared, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produced and maintained Document Progress Reports to the Project Manager.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Control and Project Manager to ensure project progress status integration.
• Support to the project structuring phase as and when required by the Project Manager
• Managed all project documentation and the successful circulation thereof.
• Utilized of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
• Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution.
• Circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule.
• Print and file hard copies of the documents and maintenance of updates to the document files.
• Received and answer emails, input information into the system, create transmittals to recipients, track documentation, and ensure nothing is delayed that would affect the timing of the project.
• Maintained high standards of document management and ensure the successful administrational close out of execution phase.
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External).
• Recording, checking and tracking all incoming and outgoing project documents.
• Processing and recording incoming and outgoing vendor data and engineering design drawings.
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
• Arrangement of accommodations and transportation for project team and project related visitors. 
• Preparation of monthly attendance sheet for the staff and share with the head office for the salary release.
• Handled petty cash to manage day to day expenses, and maintain proper expense sheet for the reimbursement.
• Dealing with vendors and suppliers, and follow the complete procurement procedure for necessary purchases.`

1 Year 3 Months

Riaz Manzoor Corporation

Aug 2017-Nov 2018

Document Controller/Administration

Head Office

Activities:

• Documentation work of different Textile Industries and Cotton Mills
• Manage tax files
• Accounts work
• Office management
• Online payment work 
• Record office accessories

2 Years 7 Months

Jan 2015-July 2017

Document Controller/Administration

Industries Building, Housing Societies

Activities:

• Documentation work of clients and companies
• Manage tax documents
• Manage labor
• Attendance record
• Office filing 

3 Years 9 Months

JV NESPAK+PES

Apr 2011-Dec 2014

WPO/Document Controller

747MW CCPP, Guddu

Activities:

• Developed and maintain document control processes for the efficient management and recording all documentations.
• Developed Photocopies / Binding and transmitting of documents as part of client’s submission.
• Assisted with the general project administration.
• Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation.
• Maintained a safe and secured working environment within Document Control.
• Maintained a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Maintained a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager. 
• Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, Transmittals, RFI, MoM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors.
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External).
• Recording, checking and tracking all incoming and outgoing project documents.
• Processing and recording incoming and outgoing vendor data and engineering design drawings.
• Maintained document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
• Provide inputs on in-field logistics, and ensure all necessary arrangements including travel arrangements and hotel booking
• Purchasing office equipment’s.
• Maintained the Log Book.
• Maintained the Log Registered of all inventory in office.