Munib Paracha

Munib Paracha

Associate Manager Admin


About Munib Paracha:

Top performing administrative professional with verifiable track record of success handling
correspondence, creating and managing filing systems, providing clerical and administrative
support to all departments, and scheduling appointments and meeting. An expert
communicator who is known for multitasking and completion of assigned tasks within the
deadline. Customer-focused approach with the ability to resolve complex clerical problems
timely and efficiently.


Admin Tasks:
 Managing group services operations of the branch and taking care of admin activities.
 Facility management, Concierge Services-help, Repair & Maintenance, Office Stationary
Management, Water& Communication etc.
 Capital Asset Management, Visa and Traveling, Boarding/Lodging Arrangements.
 Vendor Management.
 Preparing all the documents related to staffs' Medicals, Attendance, and Leave records.
 Induction of New Projects for Welfare of Society at our Upcoming NGO.
 Promoted team productivity by keeping supplies organized and well-stocked.
 Orchestrated successful conferences, including associated travel for all speakers and
attendees, facilities and support services.
 Handled logistics, catering, agendas and travel arrangements for meeting and event planning
for board of directors, president and executive vice president.
 Official Event Management- Corporate Events and Recreational Trips.
 Greeted arriving visitors, determined nature and purpose of visit and directed individuals to
appropriate destinations.
 Worked with different departments to coordinate and complete special projects.
 Liaisons with new Vendors.
 Induction of New Guest Houses and Hotels on Office Panels.
 Security, Safety, Access control.
 Mailing Records and documentations.
 Handling Janitorial, Facilitators and Security staff.
 Petty Cash Ledger, and Reporting of Admin Expenses.
 Handling OTRS (Ticket System) for admin related tasks performances.
 HR Tasks:
 HR related issue, Interview Scheduling, New Joining, Resignations, staff health insurance.
 Employee Cards and Visiting Cards Requisitions.

 Purchase related all responsibility - New Vendor Development, Price Negotiation with
vendor, quotation collection, preparation of comparative statements, PO releasing, Material
Delivery and Payment etc.
 Monitoring delivery times to ensure they are on time.
 Delivering cost savings for the company.
 Managing the procurement supplier relationships for the company.
 Regularly contacting suppliers to renegotiate prices.
 Responsible for quality assurance and quality control.
 Regular maintenance works.
 Management of car fleet.
 Store Management and requisitions of products.
 Keeping records of products kept in Store.
 Preparation of kitchen and stationary budgets and ensuring their purchase.
 Verification of purchase invoices.
 Arrange payment of utility bills and maintain track record of all these payments.
 Maintain a proper/efficient filing system to ensure smooth running of the operations.
 Handling inbound and outbound mails.
 Maintaining Vendor lists.
 Supervision of office boys and drivers.
 Keeping check and balance on vehicle logbooks.
 Sourcing the most affordable materials for the companies Export projects.
 Supervision of packing, loading and clearance of Export containers.
 Responsible for advertisement on different media like newspapers, magazines, internet etc.
 Assisting inbound or outbound logistics operations, such as transportation or warehouse
 Manage HR activities of Islamabad station, Peshawar station and attendance management of
Dubai station.
 Issuance of appointment/confirmation/warning/termination letters upon management's

JUNE 2013- MARCH 2014
 Chalking out the PR plan and regular interactions with top management for image build up of
the company.
 Sound experience of maintaining effective internal communication using tools like in-house
newsletter, intranet, events, etc.
 An effective communicator with good leadership, people management, relationship
management and coordination skills. Ability to think and contribute ideas towards achieving
strong corporate image and operational excellence.
 Developing the monthly, quarterly and annual PR report for the top management
 Increased customer awareness and achieved sales targets via distributing of publicity
brochures, handouts, direct mail leaflets, promotional videos, photographs, films and
multimedia programs.
 Managing and updating information and engaging with users on social media sites such as
Twitter and Facebook.
 Conducted market analysis and monitored competitive activity.
 Collaborated with production team to coordinate advertisements and promotions.
 Collaborated with external PR firms, as well as internal sales and marketing managers, to
determine branding, product positioning and media messages.


BBA (Hons) In Marketing 

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