Asim Rasheed

This is with reference to your recent advertisement for the post of “ Administrative Officer.” 

As a highly skilled Administrative /Protocol Officer, I read your posting for Administrative Officer with interest. My Experience aligns well with the qualifications you are seeking. In particular my role as Protocol Officer exhibits that the required experience suits best for this post.

With more than 12 years of Airline Customer services experience (Shaheen Air Int’l )  and 17 years of UN experience I developed myself as a great team player in the field of Administrations and Operations and during worked with different senior and seasonal Diplomats I learnt a lot with their experiences .I am responsible for vis extension,  resident card, import and export of personal effects, driving license of Intl staff, travel arrangements Airport Protocol duties and liaison with customs and Immigration department , hotel and guest house bookings, event management ,office retreat and focal person for MOFA and other stake holders. 

I always used to accompany my Deputy Representative in different meetings at Ministries and also assist him during the meetings and after that follow up with ministries and other stake holders .I am also responsible for the Event Management for UNICEF official meetings and Retreats. Moreover, while my on-the-job experience has afforded me a well -rounded skill set, including first-rate relationship building and time management abilities ,I excel at :

. Excellent Communications Skills

. Great Customer Services Skills

. Protocol and Diplomatic Skills

. Analytical Skills   

Senior Administrative Associate Protocol - UNICEF Pakistan (July 2013-Present).

• I am currently the certified Protocol Focal Person for Protocol and dealing with all Administrative and protocol-related matters.
• I am responsible for the processing of all the paperwork for the issuance of Post Concurrence as required by the MOFA.
• Implementing operational strategies, ensuring efficient liaison support and effective administrative support coordinating and arranging logistics for office events, and supporting knowledge building and knowledge sharing.
• With the compliance of UNICEF rules and regulations, policies, and strategies on protocol, shipping, Interpreting, reviewing, and providing advice on protocol and immigration statutes on immunities and privileges.
• Responsible for overseeing all protocol issues with the Ministry of Foreign Affairs (MOFA), Liaises and follows up with the diplomatic and consular services on the issuance of outbound visas, arrangements for the processing of MOFA Accreditation cards and Pakistani Driving Licenses for International Staff and their dependents.
• Ensuring prompt clearance of UNICEF consignments and shipments of personal effects of UNICEF personnel.
• Liaising and following up with the Ministry of Foreign Affairs and Immigration Department on passes and resident permit formalities as required for international staff including their dependents.
• Following up with the Ministry of Foreign Affairs on all new policy circulars or revisions on privileges and immunities and liaising with Airports Authority to provide meet and assist services.
• I also process the No Objection Certificate (NOCs) for our International Staff in order to provide them with a smooth experience of their field trips.
• Working in close coordination with all departments within Operations, Programme, Projects, and other UN agencies to ensure a smooth flow of events.

OIC of Executive Associate: I used to also work as an OIC for our Executive Associate and have attended different Country Management Team meetings and recorded minutes of the meeting points and circulated agenda points to relevant sections.

OIC of Senior Admin  Associate: In absence of Senior Administrative Associate I used to be his back up and provide different support to Supervisor on budget performance,General Administration,Purchase & Sale Requisitions,Work Orders .Reconciliation of Monthly Invoices, Purchasing of office equipment and supervision of Janitorial staff .   

Interim Operation Associate: For more than six months, I worked as an Interim Operations Associate with the Chief of Operations, where I was responsible for providing operational and administrative support for the organization of internal management and operational meetings such as Operations Meetings, CRC Meetings, annual reviews, work planning meetings, workshops, Heads of Units meetings, and operations section meetings, as well as the recording of minutes and/or notes at such meetings. I used to assess the personnel file system on a regular basis and recommend relevant tweaks and improvements to guarantee easy retrieval and maximum advantage from the system. I used to maintain and update operational, policy, management, and confidential files and records, as well as search, collate, and generate abstracts of information as needed.

Master in Pakistan Studies